Acceptable Use Policy

Updated at 2024-11-27

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Guide to using GenAI apps and services in our company
Our company wants to encourage innovation and therefore makes Generative AI chatbots and applications available to you. It is in your responsibility to use the applications according to our acceptable use policy and using good business judgment. Violating the policies or not being smart about it risks our company's confidential information and jeopardizes our compliance with policies and regulations, like those concerning privacy.
Please note that all interactions with GenAI applications are monitored.
Unacceptable use may lead to loss of access rights and other disciplinary actions.Data you can use
Many Gen AI applications incorporate user prompts and responses into the training data of the apps. This means that another user in another organization may see information from your prompt in his/her Gen AI generated response.
You are allowed to use Gen AI only with information that has already been made publicly available, such as:

  • Press releases and other public notices
  • Public marketing material
  • Material made available ungated in our website

Content you can generate
Gen AI in general does its best to deliver what the prompt asks. You are responsible for the prompts you make and validating the results that you obtain.
The appropriate uses for Gen AI in this organization include:

  • Creation of derivative content from public materials, like summarization tasks
  • Creating new content from instructions and prompts that do not contain company sensitive information

Unless specifically approved and enabled, you are not allowed to use GenAI to create contractual documents, legal advice, healthcare related content or software code of any kind.How to be smart
Gen AI is technology that creates content. If you need to search the web for a source of information, use a search engine.
Gen AI can make mistakes. You are responsible for validating the results before you use them.
Be mindful of copyright violations. A Gen AI tool may have incorporated copyrighted material in its training and include such material in the responses.
Let's keep it in business use. Chatbots can create content just about anything. Just like any resource that's used in work context, using company time and/or equipment, is strictly for business use. Political talk, activism or any inappropriate use are not allowed.